Insight




Enhance your Project Management Skills

Only 8% of organizations excel in project management, and more than half of all projects are occurred late or canceled.

Project management is not an easy task. Many have taken the baton and dropped it along the way. From the start until finish, there will be challenges where you would want to back down, run away, or even change the game to something completely new from the scratch. Here are the key factors that will be your project management lessons:

1. Stick together until the end of the journey

As a project manager, you need people on board. These people will be the one who fight alongside you until the project is finished, therefore, treat them very well. Hold them accountable once the ship has sailed, backing off is not an option. Make sure all members are engaging in every process, from planning, initiating, executing, monitoring, evaluation until closing.

2. Take your time before you start executing

Invest your time in project planning before you execute to the process. Start the planning with risk management. Identify the risk and apply the acronym TAME: Can you “Transfer” the risk? Or will you “Accept the risk” and deal with it when it happens, or “Mitigate” the risk, or “Eliminate” the risk? The best offense is a good defense, do not charge into the battlefield empty-handed.

3. Pay attention to time duration of a task

Estimate carefully the duration of each task, make sure that everything needs to get done, but being hasty and forceful is a big thumbs-down. For example, your co-worker should be able to finish writing a report in 20 minutes and hand the printout to you, but since he has other tasks already in line before the report, it might take him more than 2 hours. So be mindful about your way of delegating tasks and determining deadlines.

The price of being a leader is that we need to take care of people more than ourselves. Why? Because it concerns a big amount of trust and willingness from the people in your team. Up to 65% of workers who voluntarily left their jobs did so because of the unfortunate situation to be working under untrustworthy, incompetent, and insecure leaders. That is why, work hard on developing strong relationships with the members of your team, and gain their trust. Leaders can’t climb to the top by themselves. Support your people and you will be supported too.

4. Evaluate regularly

By capturing the lessons learned, it will help the team, organization existing, and the future projects. They act as a record of the project management’s excellence and as a learning material for the project manager from the actual experience of others.

At the end of the closing process, it is very appropriate to hold a celebration with good food. You can also write personal thank you notes for all the team members, which costs little but put you in a good stead for the next project. After all, you have no certainty when you will need them again.

5. Archive your “lessons learned”

After knowing the importance of learning to be a leader, the next thing to remember is how to measure your own success as a leader. While there is no exact way to do that, you can start by being mindful of how far you and your team have gone. Evaluate and constantly learn from the progress you have made so far. When leaders have led properly, optimism becomes their defining characteristic. Effective leaders are enthusiastic, energetic, happy about the present and confident about the future. And the people they lead feel the same way. They’ll look forward to going to work in an environment where employees and leaders thrive together.

At the end of the closing process, it is very appropriate to hold a celebration with good food. You can also write personal thank you notes for all the team members, which costs little but put you in a good stead for the next project. After all, you have no certainty when you will need them again.

To sum up, creating realistic project plans and estimating time and effort are the things that a good project manager must do. Keeping your work organized and your teams informed is critical to your success and these skill are what you need to achieve these.

Should you need further information to sharpen your project management skills, we offer several training and coaching programs to help you master Waterfall, Agile, tools and best practices in project management.

Source:
Kogon, Kory, et al. Project Management for the Unofficial Project Manager: A FranklinCovey Title. Dallas, United States: BENBELLA BOOKS, 2015.

Visit Our Office

AXA Tower 37th Floor
Jln. Prof. Dr. Satrio Kav.18 Setiabudi, Kuningan
South Jakarta, 12940 Indonesia

Let's Talk

Phone: +6221 300 56 123
Fax: +6221 300 56 124

Social Media

Instagram: @multimatics
Facebook: Multimatics_ID
LinkedIn: Multimatics ID